Recruiting Event Coordinator Intern
TCAT is seeking a highly motivated volunteer Event Coordinator, for TCAT's 2013 Complete Streets Forum, for a contract period from March 2013 to May 2013.
The internship will require 2-3 days/week, or 16-24 hours/week at the TCAT office located at 75 Elizabeth Street, Toronto. The intern will work closely with the TCAT Director to organize and support this high-profile important event by developing an event plan, organizing logistics, and assisting with various aspects of the event. The position may entail, but not be limited to, the following tasks:
· Developing strategic event plan for Complete Streets Forum, including targets and outcomes and plan for including multiple stakeholders and target audiences
· Developing session topics, coordinate call for proposals and selection process, invite speakers
· Coordinating regular advisory committee meetings
· Organizing event logistics (venue, catering, AV, etc.)
· Monitoring budgets, negotiating rates with suppliers and controlling expenses to stay within budget
· Maintaining a database of speakers, sponsors, and potential registrations
· Tracking sponsorships and provide information to potential funders (reports, communications) as needed
· Assisting with production of donor communications and reporting
· Researching and inviting speakers
· Developing marketing and media plan
· Developing high quality written and graphical materials (promotional, program, fundraising material, etc.)
· Promoting conference and register attendees
· Working with event volunteers
· Uploading new content to website
· Assisting with wrap-up, summary report, thank yous, upload presentations online
Please submit applications to info@tcat.ca with the subject heading "Complete Streets Forum Event Coordinator Internship" by February 15, 2013.
