Recruiting Event Coordinator Intern

 

TCAT is seeking a highly motivated volunteer Event Coordinator, for TCAT's 2013 Complete Streets Forum, for a contract period from March 2013 to May 2013.

The internship will require 2-3 days/week, or 16-24 hours/week at the TCAT office located at 75 Elizabeth Street, Toronto. The intern will work closely with the TCAT Director to organize and support this high-profile important event by developing an event plan, organizing logistics, and assisting with various aspects of the event. The position may entail, but not be limited to, the following tasks:

·  Developing strategic event plan for Complete Streets Forum, including targets and outcomes and plan for including multiple stakeholders and target audiences

·  Developing session topics, coordinate call for proposals and selection process, invite speakers

·  Coordinating regular advisory committee meetings

·  Organizing event logistics (venue, catering, AV, etc.)

·  Monitoring budgets, negotiating rates with suppliers and controlling expenses to stay within budget

·  Maintaining a database of speakers, sponsors, and potential registrations

·  Tracking sponsorships and provide information to potential funders (reports, communications) as needed

·  Assisting with production of donor communications and reporting

·  Researching and inviting speakers

·  Developing marketing and media plan

·  Developing high quality written and graphical materials (promotional, program, fundraising material, etc.)

·  Promoting conference and register attendees

·  Working with event volunteers

·  Uploading new content to website

·  Assisting with wrap-up, summary report, thank yous, upload presentations online

Please submit applications to info@tcat.ca with the subject heading "Complete Streets Forum Event Coordinator Internship" by February 15, 2013.